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OCR/Preparation

Optical recognition of documents is a key activity of our company. So far, we have earned a great experience in handling documents of different quality and format. The best algorithm of page layout is produced for every document. The document is processed subject to the requirements set to the files prepared for translation.

Most often, the documents are recognized into MS Word documents (.doc, .docx). Specifics of these documents are taken into account in the course of recognition: the unwanted formatting tags are deleted, the document's structure is optimized, the segments' integrity is verified.

Upon request, we are able to recognize documents into MS PowerPoint or Excel, provided that the document structure may be reproduced in such format.

In the course of handling the document, the same undergoes a double check for incorrectly recognized characters. Should text recognition be impossible due to the poor quality of the source text, the customer is warned of the same in advance.

OCR/Preparation Process

OCR Preparation Process

Recreation

Once you get only PDF file for translation, the other formats being unavailable, we are able to create the files anew.

The file format recreation technology precludes loss of text and allows creating a file ready for translation and a press file.

The basic condition is that the source PDF file should be of high quality.

We recreate documents of the formats, as follows:

  • Adobe InDesign
  • Adobe Illustrator
  • Adobe FrameMaker
  • Microsoft PowerPoint

Should you need a recreation of files in any other formats, we are able to check whether such an operation is technically feasible and offer the best solution for you.

Preparation

Files preparation for translation is one of the factors securing a high quality of translation and reduced costs concerned with translation errors and subsequent correction thereof.

Preparation includes the files checking with further adjustment of incorrect segments, deleting unwanted tags and recovery of uneditable text.

Results of preparation of Word file
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After

Occasionally, the files provided for translation can't be translated and formatted without loss of quality. It may be found out at the preparation stage, not after translation starts, and the relevant measures may be taken.

Our team prepares files of the formats, which we handle. The list of formats is shown below.

  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Visio
  • Autocad
  • Adobe Indesign
  • Adobe Illustrator
  • Adobe FrameMaker
  • CorelDraw
  • QuarkXPress

DTP/Formatting

Post-translation formatting at the first glance seems to be an easy task to adjust the text in the layout design. However, in fact, this often requires vast knowledge and skills. The DTP specialist should not merely make the text visible and easy to read, but also preserve the document style and retain the document design.

We have extensive experience in handling documents of any purpose, ranging from the technical files and up to the advertising booklets.

We offer the formatting in the European languages, as well as Arabic and the South-East Asia languages, subject to specifics of the language grammar and the layout rules.

Before starting formatting, our specialists undertake a comprehensive analysis of a document, checking the structure and all the elements thereof. The formatting covers testing the links operability, the text fields and interactive elements are updated.

Once formatting covers the Arabic language, the document is completely remade up to read right to left. Additionally, the correctness of punctuation marks and quotation marks inscription may be checked for the target documents.

Should formatting disclose any translation related problems untranslated text, erroneously translated text or any other problems, our manager will contact you and advise of the problem, as soon as the latter is unveiled. Thus, you will be able to correct any errors before the formatting is completed, receiving the finished file on time and without delay.

Formatting example in Chinese
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After

Text extraction

Once you get for translation any files unprocessable with the CAT tools, we are able to extract the text into any format that is convenient for you, then inserting the same back and formatting.

Text extraction is automated to the maximal extent. Once there is a need in manual copying/pasting, the additional check is applied covering integrity of the source text extraction and the translation back insertion.

Moreover, we extract text from websites for translation through manual copying.

Automated extraction and insertion is offered for the following documents:

  • Adobe Illustrator
  • CorelDraw
  • Figma
  • Autocad
  • Microsoft Visio
  • Adobe XD